Posts Tagged ‘Secure Storage’
How to Comply With Sarbanes-Oxley Offsite Secure Data Storage Requirements
Last Updated on Friday, 17 June 2011 04:13 Written by Jeanie Ladner-Miler Friday, 17 June 2011 04:13
Since 2002, publicly held companies are required to report annually to the Securities Exchange Commission and implement internal systems to ensure the accuracy of corporate financial reporting. The laws governing this action are contained in the Sarbanes-Oxley Act and one requirement calls for reliable offsite corporate records storage. There are many ways for any company owner to make sure their practices are in compliance with the law.
Sarbanes-Oxley is nothing more than an act to make the financial sector of public corporations more transparent. It is not a series of guidelines for records storage. Companies are not required to store any particular type of data or media, and because of this, companies attempt to cover all their bases and end up storing everything that has financial significance. Most companies end up storing this data forever.
Sarbanes-Oxley requires companies to store all relevant financial records, which include emails, documents, receipts, customer data, tax forms, and any other tax related data. There are two ways to store this data: disk or tape. Both are very secure ways of data storage, but have different benefits. Tape storage is used by dentists, doctor’s offices, insurance companies and other businesses that have to store large amounts of customer data. It is much less expensive to use tape data because you can fit massive amounts of data on tape (some tape cartridges can store up to 5 TB of uncompressed data) before having to purchase new hardware. However, data retrieval from tape storage isn’t as fast as disk storage. Sarbanes-Oxley requires that the data be produced in 48 hours, so this isn’t too large a concern for most companies
Disk storage is a popular choice but it requires a lot of physical space on a hard drive. Expensive hardware updates will be required as time goes on. Many business owners feel this is a reasonable investment because so much time is saved creating and retrieving backup files. Eventually, there will be a need for reliable offsite storage of this data and the source must be secure, scalable and in compliance with the law.
The facility has to be carefully chosen to protect your interests. Your data must be completely secure but at the same time accessible to you any time of the day or night. Always retain control of who has access to your files. Special care is needed while data is transferred from your site to the storage facility.
The Sarbanes-Oxley Act can be a burden on companies that do not already have a secure and simple way of storing data. Choose between tape and disk storage depending on your needs, and select a secure and accessible offline data storage facility that offers scalability and protection of your data. Storing all this data can sometimes be a nuisance, but it will save you much trouble in the long run
Check out our review on how to comply with Sarbanes-Oxley offsite secure data storage requirements now for comprehensive information on the advantages of using a media storage vault
Arguments For Secure Media Storage Means
Last Updated on Wednesday, 15 June 2011 11:59 Written by Jeanie Ladner-Miler Wednesday, 15 June 2011 11:59
Businesses large and small are aware of the large amount of records that must be kept through the life of the business. Even though electronic records are becoming more popular, there are many records that must remain in the paper form. Tax laws, HIPAA, Sarbanes-Oxley, and many other rules and regulations that specify paperwork be stored for years, including keeping private information private, have increased the importance of locating a secure media storage facility.
Because of various events in corporate history, regulations have been created to provide more guidance in accounting policies that have generated a large amount of paperwork that must be kept safe and retrievable for years after an audit. Tax records, receipts, and other information must be able to be provided to the various authorities upon request.
HIPAA laws cover privacy issues in record keeping and are designed to secure client information related to health and medical issues. There are penalties if these laws are not followed. In many cases there are financial penalties and jail sentences should the violations be discovered.
Most businesses are concerned that records, whether electronic or paper, have to be shielded from fire, water, and other natural disasters. The information has to be accessible when needed. Storage facilities that are designed for this are usually built underground or with thick walls and fireproof doors to protect the items stored there.
Needing to access the information is a big concern and is addressed by sophisticated cataloging systems that allow the facilities to quickly access the information requested and forward it to the requesting company. This means companies can store their records and still be able to retrieve them promptly when needed.
For personal items such as family heirlooms, including jewelry and high prices paintings, many facilities offer safe havens as well. Each facility has its own policies on what types of materials are stored, but many offer their services to both commercial and individual accounts.
Regardless of the size of business, the need to retain records safely is often a glaring problem that needs to be addressed before disaster strikes. Where the law applies, the ability to keep the privacy must also be addressed. Fire and water damage are not very forgiving for those who avoid taking the steps to protect the information by obtaining secure media storage in an off-site facility. Regulators may not be patient either.
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Tags: Data Recovery, Data Storage, Document Storage, Media Storage, Online Data Storage, records storage, Secure Storage, Storage | Posted under Online Data Storage | No Comments
A Short Introduction To Keeping Business Documents Safe Through Secure Media Storage
Last Updated on Tuesday, 14 June 2011 03:37 Written by Jeanie Ladner-Miler Tuesday, 14 June 2011 03:37
Finding secure media storage methods can be an important thing to do especially when one has data files and other important business records that are required by law to be backed-up. A good way of keeping ones media and data files safe is by having them copied and stored in an off-site location that is able to restore these files back to oneself if they ever were to get damaged or lost. This article looks at some of the benefits of these services.
With data files and most business records, one is often required by SOX and HIPPA legislation’s to find a way of keeping such information safe. This is in case of a disaster that might cause files to become damaged, corrupted or lost. In such instances, one is able to get his or her files backed-up in an off-site location where they can be retrieved at a later date if they are needed.
The services that provide this form of backing up ones media are able to personalize the process for each person in order to make the process of backing up and possible retrieval easier to do.
Because of the way the files are protected and backed-up, many professional businesses use such off-site services to keep their files and other data safe. Many people have found this to be the most secure way of maintaining a safe copy of certain files for in case of the original becoming damaged.
It is often the case that one will need quick access to backed-up files when the originals have been damaged or lost. For instance, a business may require them in order to complete a particular job. Thus, quick access is important. These secure storage options offer quick access to ones files in such instances so that a person may get back his or her files as soon as is feasible.
The cost of such back up can be small in comparison to what is being backed-up. For instance, many files and data are required to be backed up and stored in a safe place. Thus, these files can be invaluable, and loss of them could cost a person dearly.
Secure media storage can be a great way for a person to keep safe back-up files of his or her private, and/or important legal data. By using such a method, one is able to get the information backed up in an off-site location. Thus, if his or her data is to get damaged or corrupted in one way or another, this person will be able to access a backed up copy of the information.
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